OAR 471-070-2330: Equivalent Plans: Written Notice Poster to Employees of Rights and Duties

(1) The director shall make available to all employers offering an approved equivalent plan, a Paid Leave Oregon notice poster template that meets the requirements under this rule. (2) An employer that offers a plan approved under ORS 657B.210 shall provide a written notice poster to employees that includes: (a) Information about benefits available under the approved plan, including the duration of leave; (b) The process for filing a claim to receive benefits under the plan, including any employee notice requirements and penalties established by the employer in accordance with ORS 657B.040, if applicable; (c) The process for an employee to appeal to the employer or administrator based on a decision made by their employer or administrator as described in OAR 471-070-2220(13); (d) The process for employee deductions used to finance the cost of the plan, if any; (e) An employee’s right to dispute a benefit determination after the appeal with the employer or administrator in the manner determined by the director under ORS 657B.420 and OAR 471-070-2400; (f) A statement that discrimination and retaliatory personnel actions against an employee for inquiring about the Paid Leave Oregon program established under ORS 657B.340, giving notification of leave under the program, taking leave under the program or claiming Paid Leave Oregon benefits are prohibited; (g) The right to job protection and benefits continuation under ORS 657B.060; (h) The right of an employee to bring a civil action or to file a complaint for violation of ORS 657B.060 or 657B.070; and (i) A statement that any health information related to family leave, medical leave or safe leave provided to an employer or plan administrator by an employee is confidential and may not be released without the permission of the employee unless state or federal law or a court order permits or requires disclosure. (3)(a) Each employer must display the notice poster in each of the employer’s buildings or worksites in an area that is accessible to and regularly frequented by employees; and (b) An employer with employee(s) assigned to remote work must additionally provide, by hand delivery, regular mail, or through an electronic delivery method, a copy of the notice poster to each employee assigned to remote work. The notice poster must be delivered or sent to each employee assigned to remote work upon the employee’s hire or assignment to remote work. (4)(a) For employers that have employee(s) working in buildings or worksites, the notice poster displayed under (3)(a) of this rule by the employer must be displayed in the language the employer typically uses to communicate with the employee. If the employer uses more than one language to communicate with employees assigned to a building or worksite, then the employer must display copies of the notice poster in each of the languages that the employer would typically use to communicate with the employees assigned to that building or worksite; and (b) For employers that have employee(s) assigned to remote work, the notice poster provided under (3)(b) of this rule by the employer must be provided in the language the employer typically uses to communicate with each employee assigned to remote work. (5) An employer with an equivalent plan that does not provide coverage on the employee’s first day of employment must additionally provide written notice poster to newly hired employees as described in OAR 471-070-1300. (6) If any of the department requirements pertaining to the notice poster change: (a) An employer with an approved equivalent plan must update their notice poster to be consistent with the requirements. (b) The department shall make available a revised model notice poster template and announce the availability of the revised template. [Publications: Contact the Oregon Employment Department for information about how to obtain a copy of the publication referred to or incorporated by reference in this rule.]