OAR 436-180-0150: Recordkeeping and Reporting Requirements

(1) Required records. A worker leasing company must maintain and make the following records available for review by the director, upon request: (a) Copies of and documentation of filing for signed forms and notices required under OAR 436-180-0110. All forms and documentation must be maintained for three years after the date coverage provided to a client was terminated; (b) Copies of signed worker leasing contracts for three years after the termination date of the contract; (c) Payroll records for the most recent seven years, including records that identify the name, hire date, termination date, and work location for: (A) Leased workers subject to coverage by the worker leasing company; (B) Leased workers not subject to coverage by the worker leasing company; (C) Administrative personnel, and other subject workers directly employed by the worker leasing company; and (D) Workers provided to clients on a temporary basis, if any. (2) Records of leased and temporary workers. If a worker leasing company both provides leased workers and provides workers on a temporary basis, the worker leasing company must maintain written records that specify which workers are leased and which workers are provided on a temporary basis.