OAR 419-240-0140: Notifications at the Conclusion of Screening

The OTIS investigator is responsible for making the following notifications when a report is assigned for investigation or closed at screening: (1) Cross-report to local law enforcement agency as required in ORS 419B.015 by providing the full screening report. (2) Make diligent efforts to notify the reporter that the report was assigned for investigation or closed at screening. (3) Other notifications as required or otherwise authorized including, but not limited to: (a) Appropriate personnel within the Department. (b) The employer, contract holder, licensor, certifier, or other regulatory entity of the respondent when the respondent meets the definition of “third-party professional”. An exception may be granted when the notification could compromise a child's safety or a criminal investigation. (c) The Tribe as provided under OAR chapter 413, division 115 when the OTIS investigator knows or has reason to know the alleged victim is an Indian child. (d) Disability Rights Oregon when a report of abuse is alleged to have occurred at a school or in an educational setting and the report involves a child with a disability (ORS 419B.035(1)). (e) The Office of Developmental Disabilities Services (ODDS), when a report involves a child receiving services from ODDS. (f) Teacher Standards and Practices Commission as provided in ORS 419B.035. (g) The Department of Early Learning and Care when required by ORS 419B.020 or ORS 419B.035. (h) Any individual, administrative hearings officer, court, agency, organization, other entity when determined necessary under ORS 419B.035(3). (4) When a report involves an OYA foster home, the OTIS investigator must make the following notifications: (a) OYA Professional Standards Office (b) When the child is in the custody of the Department or OYA, the OTIS investigator must notify the legal guardian for the child of the screening decision. (5) Any deviations from making required notifications must be approved by an OTIS supervisor and justification documented in the investigative report. (6) The Department must not disclose the name and address of, and other identifying information about the reporter. The Department must make available any information necessary to ensure the safety of the child, including the name of the person who may have conducted the suspected abuse. Any person or entity to whom notification is made under this section may not release any information not authorized by this section