OAR 416-800-0031: Criminal Records Check Process

(1) Disclosure of Information by Subject Individual. (a) Preliminary to a Criminal Records Check, Subject Individuals must complete and sign a consent for criminal record check form and, if requested by OYA, a fingerprint card or scan form. The consent form may require the following information: name, date of birth, Social Security Number, physical characteristics, driver’s license or identification numbers, current address, prior residences, and any other information deemed necessary by OYA. The consent form may also require details concerning any circumstance listed in OAR 416-800-0041(3)(a)–(e). (b) A Subject Individual must complete and submit to OYA the consent form and, if requested, a fingerprint card or scan form within three business days of receiving the forms. (c) If the Oregon State Police or the FBI returns a Subject Individual’s fingerprint card or scan to OYA as “unreadable,” OYA may require the Subject Individual to submit a new fingerprint card or scan within a reasonable period of time, as established by OYA. (d) Within a reasonable period of time, as established by OYA, a Subject Individual will disclose additional information as requested by OYA in order to resolve any issue(s) hindering the completion of a criminal record check. (2) When a Criminal Records Check is Conducted. OYA may conduct, or request that the Oregon State Police conduct, a Criminal Records Check when: (a) An individual meets the definition of a Subject Individual; or (b) Required by federal law or regulation, by state or administrative rule, or by contract or written agreement with OYA. (3) Which Criminal Records Check Is Conducted. When OYA determines under section (2) of this rule that a criminal record check is needed, OYA may request or conduct a computerized records check, a fingerprint-based records check, or both.