OAR 415-056-0040: Administrative Requirements

(1) A prevention provider that contracts directly or indirectly with the Division must comply with all related administrative rules. (2) Subcontracted agencies must be administered by staff in accordance with standards set forth in OAR 309-014-0000 through 0025 and OAR 309-014-0030(3) through 0040. (3) A fee schedule may be established that approximates actual cost of service delivery. The fee schedule must assess the cost to the participant for the service in accordance with the participant's ability to pay. (4) A prevention provider must establish comprehensive written policies and procedures that describe program operations and compliance with these rules and shall at minimum address the following: (a) A mission, vision, and values statement; (b) An organizational management chart; (c) The prevention framework that guides the program's prevention efforts; (d) An anti-discrimination policy; (e) A cultural competency plan; (f) Gender specific services; (g) The use of substances by program participants and staff during program activities; (h) The protection and safety of service recipients; and (i) A process for referring individuals who are not appropriate for prevention services to more applicable resources such as emergency and crisis services, detoxification, mental health treatment, and other services within the continuum of care. (5) A request for certification shall be considered by the Division after the CMHP or tribal authority and the LADPC or other applicable committee have reviewed and commented on the request. (6) Prevention providers must provide services that incorporate evidence based practices as defined in OAR 415-056-0035. (7) Printed materials utilized by the program must be: (a) Written with consideration to the demographic make-up of the program and in cultural competent language; (b) In the participant’s native language; and (c) Reflective of current substance abuse research and practice. (8) The provider must report to the Division on approved standardized forms. All reporting must be done in accordance with Federal Confidentiality Regulations (42 CFR Part 2). (9) The provider must ensure the privacy and safety of participants where appropriate and necessary. (10) Providers must document coordination of activities with related community partners.