OAR 414-310-0190: Children's Records

(1) A school-age center must obtain the following information for each child, in paper or electronic format, prior to the first day of attendance that includes the parent’s signature: (a) The child’s name, date of birth, and home address; (b) Date the child entered care; (c) Name(s), home and business address(es) and telephone number(s) of the custodial parent(s) or legal guardian(s); (d) Name and contact information of the person to be called in an emergency if the parent(s) cannot be reached; (e) Name and telephone number of person(s) to whom the child may be released; (f) The name and telephone number of the school that a child attends, if the child attends a school other than where care is provided; (g) Name and telephone number of child's medical provider(s) or emergency care facility, if applicable; (h) Authorization to obtain emergency medical care and to transport the child for emergency medical treatment; (i) Developmental and health history that could affect the child's participation in child care; (j) A written care plan for any child must be readily accessible to those caring for the children with chronic health issues or specific care needs such as allergies, previous serious illnesses or injuries, and medications prescribed for continuous, long-term use (also see OAR 414-310-0580, Care of Children with Specific Needs); and (k) Verification that parents have received a copy of the center policies. (2) A school-age center must ensure that all children’s records are immediately accessible to caregivers during hours of operation for use in an emergency or for children with chronic health issues or specific care needs. (3) A school-age center must permit parents, upon request, to review records and reports, except for child abuse reports, on their own children. (4) A school-age center must have the parent or guardian review, update, and sign or initial the enrollment form at least annually.