OAR 413-070-0964: Required Reports and Communication

(1) A guardian receiving guardianship assistance must immediately report, orally or in writing, to the Adoption Assistance and Guardianship Assistance Unit any changes in circumstances of the child or young adult or guardian that makes the child or young adult ineligible for guardianship assistance including when: (a) The child or young adult: (A) Is emancipated; (B) Dies; (C) Marries; (D) Is adopted; or (E) Enlists in the military. (b) The court: (A) Vacates the guardianship; or (B) Terminates wardship over the child or young adult, unless the guardianship is a tribal court guardianship and the guardianship remains in effect under tribal law. (2) A guardian receiving guardianship assistance must immediately report, orally or in writing, to the Department's Adoption Assistance and Guardianship Assistance Unit any changes in circumstances of the child or young adult or guardian that may make the child or young adult ineligible for guardianship assistance or eligible for guardianship assistance in a different amount, including when: (a) The child or young adult: (A) Is out of the home of a guardian for more than a thirty-day period or, if more than one guardian, is out of the home of both guardians for more than a thirty-day period; (B) Has a change in behavior and functioning that meets the eligibility requirements for a CANS screening referral in accordance with OAR 413-020-0230(5); (C) Is placed in substitute care; (D) Is no longer receiving financial support from a guardian or, if there is more than one guardian, both guardians; (E) Is incarcerated for more than a thirty-day period; or (F) Has a change in any benefit received other than tribal dividend payments. (b) A guardian is, or if more than one guardian, both guardians are: (A) No longer legally responsible for the financial support of the child or young adult; (B) No longer responsible for the child or young adult; or (C) No longer providing support to the child or young adult. (c) A guardian seeks to terminate or modify the guardianship. (d) The court: (A) Modifies the guardianship, or (B) Awards child custody or guardianship to another individual. (3) A guardian receiving a guardianship assistance payment must immediately report, orally or in writing, to the Adoption Assistance and Guardianship Assistance Unit the following: (a) When there are two guardians and one guardian dies, the surviving guardian must notify the Department. (b) When there is a change in address. (c) When a guardian, child, or young adult is planning to move from his or her state of residency. (4) Guardians appointed under ORS 419B.367 are required to submit an annual report to the court within 30 calendar days after each annual anniversary of the court appointment of guardianship. Guardianships established under a tribal court may also have a requirement to send written reports to the court. (5) The Department may: (a) Send notification to a guardian of any court reports required under section (4) of this rule; (b) Request a guardian to submit a copy of the court report to the Department; (c) Notify the court or participating tribe of circumstances that may affect a child's eligibility for guardianship assistance; and (d) Send inquiries to a guardian to ensure the child continues to be eligible for guardianship assistance. (6) Guardians must respond to inquiries from the Adoption Assistance and Guardianship Assistance Unit within 30 calendar days or as required by the unit.