OAR 413-040-0130: Administrative Reviews for Title IV and ORS 419A.090 et seq.

(1) Administrative reviews will be held on: (a) All children in the legal or physical custody of the Department and placed in paid or unpaid substitute care, including court sanctioned permanent foster care, a non-finalized adoptive placement; subsidized independent living; or returned to a parental home on the basis of a trial home visit; (b) All children placed in substitute care with a Voluntary Custody Agreement or Child Placement Agreement. (2) Exceptions to the administrative review requirements are: (a) Children placed directly from the hospital into a nursing home without a prior substitute care placement; (b) Children hospitalized on a long-term acute basis; or (c) Youth in detention. (3) An administrative review shall be held within six months following the first day of placement in care and every six months thereafter from the date of the last review. The administrative review requirement may be met by: (a) A local CRB review conducted in accordance with ORS 419A.090 through 419A.128; (b) A Permanency Hearing or other court hearing meeting the definition of a complete judicial review, held no earlier than five months after placement when the court relieves the CRB of its responsibility to review the case pursuant to ORS 419A.106 (1)(b); or (c) An Internal Review Committee. In exceptional and rare circumstances, in the absence of a review by a local CRB or court, an internal review committee may be convened to conduct an internal administrative review. An internal review will not relieve the Department of the requirements for CRB reviews in those counties where the local CRB boards operate, therefore, a review must be scheduled with the CRB or court within 30 days of the internal review. At least one member of the internal review committee must not be involved with day-to-day planning on the case. After concluding the internal review, the committee must complete and distribute a findings document to the participants and the CRB (contents should be similar to the findings issued by the CRB).