OAR 413-015-0608: Additional Activities at the Conclusion of the CPS Assessment on a Resource Family or Respite Provider Certified by Child Welfare

(1) CPS Worker and Supervisor Actions. (a) In addition to the actions required in OAR 413-015-0400 to 413-015-0485 , the CPS worker must convene a staffing within five business days of the completion of the CPS assessment to: (A) Share information gathered during the CPS assessment , and the results of the CPS assessment ; (B) Discuss and determine whether any additional actions described in OAR 413-015-0400 to 413-015-0485 are appropriate; (C) Determine who needs to be notified of the disposition of the CPS assessment and determine which staff will be responsible for providing notification as outlined in this rule and in OAR 413-015-0470 ; (D) Discuss certification actions that have been taken and whether any additional actions described in OAR 413-200-0270 to 413-200-0298 for resource families or OAR 413-205-0000 to 413-205-0085 for certified respite providers are appropriate. (b) The CPS worker must ensure their supervisor and the individuals identified in OAR 413-015-0604(1)(a)(C) and subsection (c)(B) are invited to the staffing. (c) The CPS supervisor or their designee: (A) Must ensure that the staffing, discussed in subsection (a) of this section occurs; (B) Must determine whether the Child Welfare Program Manager, CPS Consultant, Foster Care Coordinator, Respite Care Coordinator, or other appropriate personnel should be invited to the staffing; and (C) At the conclusion of any CPS assessment , regardless of the disposition, must immediately notify the assigned caseworkers , the certifier(s), the CPS Consultant, the Foster Care Coordinator, and the Respite Care Coordinator (if appliable), that the CPS assessment has been completed and approved. (2) When the disposition involves a child or young adult on an open case, the assigned caseworker must comply with the requirements in OAR 413-080- 0051 . (3) Child Welfare Certifier and Certification Supervisor Actions at the conclusion of a CPS assessment involving a resource family certified by Child Welfare. (a) At the conclusion of a CPS assessment involving a resource family certified by Child Welfare, during or within five business days of the meeting required in subsection (1)(a) of this rule, the certifier and certification supervisor must: (A) Staff the case and review all the information in the CPS assessment ; (B) Determine whether the information indicates certification actions described in OAR 413-200-0270 to 413-200-029 8 should be taken; and (C) Ensure documentation of the results of the staffing in provider case notes in the Child Welfare electronic information system. (b) After completing the staffing required in subsection (1)(a) of this rule, if Child Welfare determines: (A) The Certificate of Approval for the resource family should be revoked, the assigned certifier must initiate revocation of the Certificate of Approval as described in OAR 413-200-0296 . (B) The inactive referral status should continue because one or more of the conditions in OAR 413-200-0294 are present, the assigned certifier must summarize the outcome of the assessment and the reasons for continuing inactive referral status in a letter delivered to the certified family within 10 calendar days of the completed CPS assessment . The certifier must retain a copy of the letter in the certification file. (C) The certificate will not be revoked after a founded or substantiated or unable to determine or inconclusive disposition, the assigned certifier must: (i) Submit written documentation supporting the continued certification to the District Manager or Child Welfare Program Manager for approval; (ii) Upon receiving approval for continued certification from the District Manager or Child Welfare Program Manager, remove the resource family from inactive referral status; (iii) Within ten business days of receiving approval from the District Manager or Child Welfare Program Manager, send written notification to the resource family that the home is no longer on inactive referral status and retain a copy of the written notification in the certification file; and (iv) Notify Child Welfare staff responsible for placement that the resource family is no longer on inactive referral status. (4) Child Welfare Certifier and Certification Supervisor actions at the conclusion of a CPS assessment involving a respite provider certified by Child Welfare. (a) During or within five business days of the meeting required in subsection (1)(a) of this rule, the certifier and certification supervisor must: (A) Staff the case and review all the information in the CPS assessment ; (B) Determine whether the information indicates certification actions described in OAR 413-205-0000 to 413-205-0 085 should be taken; and (C) Ensure documentation of the results of the staffing in provider case notes in the Child Welfare electronic information system. (b) After completing the staffing required in subsection (1)(a) of this rule, if Child Welfare determines the Respite Certificate of Approval for the respite provider: (A) M ust be revoked after a founded or substantiated disposition, the assigned certifier must initiate revocation of the certificate unless the respite provider voluntarily terminates their certificate as described in OAR 413-205-0025. (B) Will not be revoked after an unable to determine or inconclusive disposition, the assigned certifier must: (i) Submit written documentation supporting the continued certification to the District Manager or Child Welfare Program Manager for approval; (ii) Upon receiving approval for continued certification from the District Manager or Child Welfare Program Manager, remove the respite provider from inactive referral status; (iii) Within ten business days of receiving approval from the District Manager or Child Welfare Program Manager, send written notification to the respite provider they are no longer on inactive referral status and retain a copy of the written notification in the certification file; and (iv) Notify Child Welfare staff responsible for placement the respite provider is no longer on inactive referral status. (5) The CPS worker or supervisor, and the Child Welfare certifier or supervisor must meet with the resource family or respite provider within ten business days of the completion of the CPS assessment to explain the disposition and any certification actions that will be taken unless the resource family or respite provider declines the opportunity for a meeting.