OAR 413-015-0305: Cross Reporting Requirements

(1) Who is required to cross report and when. (a) When a report of abuse is received by the Oregon Child Abuse Hotline, Oregon Child Abuse Hotline staff must cross report to a law enforcement agency in the county where the alleged abuse occurred. (b) If it is unknown where the alleged abuse occurred, cross report to the law enforcement agency in the county where the alleged victim resides. (c) If it is unknown where the alleged victim resides, cross report to the law enforcement agency in the county where the reporter made contact with the alleged victim or the alleged perpetrator. (2) A cross report from the Oregon Child Abuse Hotline must contain the screening report form that includes the information provided by the person making the report of abuse . This may include: (a) The name of and contact information for the confidential reporter , (b) The names and addresses of the child , (c) The names and addresses of the child's parent or caregiver , (d) T he child's age, (e) T he nature and extent of the abuse , (f) A ny evidence of previous abuse , (g) T he explanation given for the abuse , (h) W here the abuse occurred, (i) The identity and whereabouts of the alleged perpetrator, and (j) Any other information provided by the person making the report that would be helpful in establishing the cause of the abuse and the identity and whereabouts of the alleged perpetrator. (3) The Oregon Child Abuse Hotline staff must redact from the screening report a child’s statement about their sexual orientation, gender identity or gender expression prior to a verbal or electronic external notification, unless an exemption allowing disclosure is permitted as described in ORS 409.225(8), 419B.035(8), 419B.881(6). (4) When and how the Oregon Child Abuse Hotline must cross report to a law enforcement agency is described below. (a) The same day. (A) The Oregon Child Abuse Hotline must cross report to a law enforcement agency on the same day a screener determines that a report of alleged abuse requires a within 24 hours response by Child Welfare or immediate notification to law enforcement. This requirement includes, but is not limited to, any reports of: (i) Moderate to severe physical abuse ; (ii) Visible injuries to a child ; (iii) Sexual abuse ; or (iv) Suspicious or unexpected death of a child . (B) The reports of abuse that the Oregon Child Abuse Hotline cross reports on the same day must be cross reported in one of the following ways: (i) Verbal cross report. When a cross report is verbal, and Child Welfare and law enforcement do not respond to the report of abuse together, a completed screening report form must be sent to the law enforcement agency. (ii) Electronic transmission (b) No later than 10 days. All other reports of abuse , including reports assigned for CPS assessment and closed at screening, must be cross reported within a time frame that ensu res the receipt of the cross report by law enforcement no later than 10 calendar days after receiving the report . The reports must be sent either verbally or through electronic submission. (5) Supplemental cross reporting by the Oregon Child Abuse Hotline. The Oregon Child Abuse Hotline may receive information not previously cross reported but apparently related to a report of abuse involving the same victim and the same alleged perpetrator that has been previously cross reported. If the information relates to the same incident of abuse , the Oregon Child Abuse Hotline staff must make a supplemental cross report of the additional information to each law enforcement agency that received the prior cross report. Supplemental information that is determined to be critical, given the information in the original report , must be cross reported immediately. All other supplemental information must be cross reported within a time frame that ensures the receipt of the information no later than 10 calendar days after the information was received.