OAR 413-015-0210: Documentation Requirements

Edition: Current OARD snapshotEffective: 2024-02-01Last verified: 2026-09-07

(1) A report of abuse , request for family support services and information the OTIS is responsible for screening must be documented in a screening report form within the Child Welfare electronic information system. (2) Case management related information must be documented in the Child Welfare electronic information system case notes, or if applicable, provider case notes. Materials and records used or obtained for the purpose of making a screening decision must be uploaded in the Child Welfare electronic information system. (3) Internal and external notifications made by Oregon Child Abuse Hotline staff must be documented in the Child Welfare electronic information system. (4) Timelines for documentation. (a) The screener must complete documentation immediately when: (A) A report of abuse is assigned a “within 24 hour” response timeline; or (B) The OTIS is responsible for screening. (b) The screener must complete all other documentation no later than 10 hours from the date and time the report was received by the Oregon Child Abuse Hotline, unless the screening supervisor grants an extension as described in paragraph (c) of this section. (c) A screening supervisor may grant a one-time extension to the deadline in paragraph (b) of this section, not to exceed 24 hours from the date and time the report was received by the Oregon Child Abuse Hotline, when the screener made a collateral contact as described in OAR 413-015-0211(2) and the additional information is not received within the timeline.

Official history and status

Statutory/Other Authority: ORS 418.005 & ORS 409.050

Statutes/Other Implemented: ORS 418.005 & ORS 418.205-418.327

History: CWP 2-2024, amend filed 01/29/2024, effective 02/01/2024 CWP 61-2023, minor correction filed 05/16/2023, effective 05/16/2023 CWP 127-2020, amend filed 05/29/2020, effective 06/01/2020 CWP 55-2019, amend filed 12/30/2019, effective 01/01/2020 CWP 39-2019, minor correction filed 08/06/2019, effective 08/06/2019 CWP 25-2019, amend filed 05/30/2019, effective 05/31/2019 CWP 23-2019, temporary amend filed 04/08/2019, effective 04/08/2019 through 06/01/2019 CWP 12-2019, temporary suspends temporary CWP 119-2018, filed 01/23/2019, effective 01/23/2019 through 06/01/2019 CWP 119-2018, temporary amend filed 11/29/2018, effective 12/04/2018 through 06/01/2019 CWP 108-2018, amend filed 09/17/2018, effective 09/17/2018 CWP 105-2018, temporary amend filed 09/11/2018, effective 09/11/2018 through 02/28/2019 CWP 104-2018, amend filed 09/10/2018, effective 09/10/2018 CWP 52-2018, temporary amend filed 06/29/2018, effective 06/29/2018 through 12/25/2018 CWP 44-2018, amend filed 05/30/2018, effective 05/30/2018 CWP 28-2018, temporary amend filed 04/05/2018, effective 04/05/2018 through 05/30/2018 CWP 12-2018, temporary amend filed 01/29/2018, effective 01/29/2018 through 05/30/2018 CWP 26-2017, temporary amend filed 12/29/2017, effective 01/01/2018 through 01/28/2018 CWP 10-2017(Temp), f. & cert. ef. 8-8-17 thru 1-28-18 CWP 4-2017, f. & cert. ef. 4-3-17 CWP 19-2016(Temp), f. & cert. ef. 10-5-16 thru 4-2-17 CWP 17-2016, f. & cert. ef. 9-29-16 CWP 11-2016(Temp), f. 6-30-16, cert. ef. 7-1-16 thru 12-27-16 CWP 10-2014, f. 5-20-14, cert. ef. 5-27-14 CWP 7-2008, f. 6-27-08, cert. ef. 6-28-08 CWP 25-2007(Temp), f. 12-31-07, cert. ef. 1-1-08 thru 6-27-08 CWP 3-2007, f. & cert. ef. 3-20-07 CWP 16-2005, f. & cert. ef. 12-1-05 CWP 4-2005, f. & cert. ef. 2-1-05 CWP 14-2004, f. 7-30-04, cert. ef. 8-1-04 CWP 25-2003, f. & cert. ef. 7-1-03

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Official source: https://secure.sos.state.or.us/oard/