OAR 411-325-0230: Emergency Plan and Safety Review

(1) Providers must provide the emergency plan and safety review requirements as described in this rule. (2) EMERGENCY PLANNING. (a) Providers must post the following emergency telephone numbers in close proximity to all phones used by staff. (A) The telephone numbers of the local fire, police department, and ambulance service, if not served by a 911 emergency services; and (B) The telephone number of the executive director, emergency physician, and additional people to be contacted in the case of an emergency. (b) If an individual regularly accesses the community independently, the provider must provide the information to the individual about appropriate steps to take in an emergency, such as emergency contact telephone numbers, contacting police or fire personnel, or other strategies to obtain assistance. (3) Providers must develop, maintain, update, and implement a written emergency plan for the protection of all individuals in the event of an emergency or disaster. (a) The emergency plan must: (A) Be practiced at least annually. The emergency plan practice may consist of a walk-through of the duties or a discussion exercise dealing with a hypothetical event, commonly known as a tabletop exercise. (B) Consider the needs of the individuals receiving services and address all natural and human-caused events identified as a significant risk for the home, such as a pandemic or an earthquake. (C) Include provisions and sufficient supplies, such as sanitation supplies, to shelter in place, when unable to relocate, for at least three days under the following conditions: (i) Extended utility outage; (ii) No running water; (iii) Inability to replace food or supplies; and (iv) Staff unable to report as scheduled. (D) Include provisions for evacuation and relocation that identifies: (i) The duties of staff during evacuation, transporting, and housing of individuals, including instructions to staff to notify the Department, local office, or designee of the plan to evacuate or the evacuation of the home as soon as the emergency or disaster reasonably allows; (ii) The method and source of transportation; (iii) Planned relocation sites that are reasonably anticipated to meet the needs of the individuals in the home; (iv) A method that provides a person unknown to the individual the ability to identify each individual by name and to identify the name of the supporting provider for the individual; and (v) A method for tracking and reporting to the Department, local office, or designee, the physical location of each individual until a different entity resumes responsibility for the individual. (E) Address the needs of the individuals, including provisions to provide: (i) Immediate and continued access to medical treatment with the evacuation of the individual summary sheets described in OAR 411-325-0180 and the emergency information described in OAR 411-325-0185 and other information necessary to obtain care, treatment, food, and fluids for the individuals. (ii) Continued access to life-sustaining pharmaceuticals, medical supplies, and equipment during and after an evacuation and relocation; (iii) Behavior support needs anticipated during an emergency; and (iv) Adequate staffing to meet the life-sustaining and safety needs of the individuals. (b) The provider must instruct and provide training about the duties and responsibilities for implementing the emergency plan to all staff. (c) The provider must re-evaluate and revise the emergency plan at least annually or when there is a significant change in the home. (d) Applicable parts of the emergency plan must coordinate with each applicable employment provider to address the possibility of an emergency or disaster during work hours. (4) A documented safety review must be conducted quarterly to ensure that each home is free of hazards. The provider must keep the quarterly safety review reports for three years and must make them available upon request by the CDDP or the Department.