OAR 410-130-0595: Maternity Case Management

(1) The primary purpose of the Maternity Case Management (MCM) program is to optimize pregnancy outcomes, including reducing the incidence of low birth weight babies. MCM services are tailored to the individual client needs. These services are provided face-to-face throughout the client’s pregnancy, unless specifically indicated in this rule. (2) This program: (a) Is available to all pregnant clients receiving Medical Assistance Program coverage; (b) Expands perinatal services to include management of health, economic, social and nutritional factors through the end of pregnancy and a two-month postpartum period; (c) Must be initiated during the pregnancy and before delivery; (d) Is an additional set of services over and above medical management of pregnant clients; (e) Allows billing of intensive nutritional counseling services. (3) Any time there is a significant change in the health, economic, social, or nutritional factors of the client, the prenatal care provider must be notified. (4) Only one provider at a time may provide MCM services to the client. The provider must coordinate care to ensure that duplicate claims for MCM services are not submitted to the Division. (5) Definitions: (a) Case Management — An ongoing process to assist and support an individual pregnant client in accessing necessary health, social, economic, nutritional, and other services to meet the goals defined in the Client Service Plan (CSP)(defined below); (b) Case Management Visit — A face-to-face encounter between a Maternity Case Manager and the client that must include two or more specific training and education topics, address the CSP and provide an on-going relationship development between the client and the visiting provider. (c) Client Service Plan (CSP) — A written systematic, client coordinated plan of care which lists goals and actions required to meet the needs of the client as identified in the Initial Assessment (defined below) and includes a client discharge plan/summary; (d) High Risk Case Management — Intensive level of services provided to a client identified and documented by the Maternity Case Manager or prenatal care provider as being high risk; (e) High Risk Client — A client who has a current (within the last year) documented alcohol, tobacco or other drug (ATOD) abuse history, or who is 17 or under, or has other conditions identified by the case manager anytime during the course of service delivery; (f) Home/Environmental Assessment — A visit to the client's primary place of residence to assess the health and safety of the client's living conditions; (g) Initial Assessment — Documented, systematic collection of data with planned interventions as outlined in a CSP to determine current status and identify needs and strengths in physical, psychosocial, behavioral, developmental, educational, mobility, environmental, nutritional, and emotional areas; (h) Nutritional Counseling — Intensive nutritional counseling for clients who have at least one of the conditions listed under Nutritional Counseling (12)(a)(A-I) in this rule; (i) Prenatal/Perinatal care provider — The physician, licensed physician associate, nurse practitioner, certified nurse midwife, or licensed direct entry midwife providing prenatal or perinatal (including labor and delivery) and/or postnatal services to the client; (j) Case Management Visit Outside the Home — An encounter outside the client’s home between a Maternity Case Manager and the client where identical services of a Case Management Home Visit (G9012) are provided. (6) Maternity case manager qualifications: (a) Maternity case managers must be currently licensed as a: (A) Physician; (B) Physician associate; (C) Nurse practitioner; (D) Certified nurse midwife; (E) Direct entry midwife; (F) Social worker; or (G) Registered nurse; (b) The maternity case manager must be a Division enrolled provider or deliver services under an appropriate Division enrolled provider. See provider qualifications in the Division’s General Rule 410-120-1260. (c) All of the above must have a minimum of two years of related and relevant work experience; (d) Other paraprofessionals may provide specific services with the exclusion of the Initial Assessment (G9001) while working under the supervision of one of the practitioners listed above in this section; (e) The maternity case manager must sign off on all services delivered by a paraprofessional; (f) Specific services not within the recognized scope of practice of the provider of MCM services must be referred to an appropriate discipline. (7) Nutritional counselor qualifications — nutritional counselors must be: (a) A licensed dietician (LD) licensed by the Oregon Board of Examiners of Licensed Dieticians; and (b) A registered dietician (RD) credentialed by the Commission on Dietetic Registration of the American Dietetic Association (ADA). (8) Documentation requirements: (a) Documentation is required for all MCM services in accordance with Division General Rule 410-120-1360; and (b) A correctly completed Division form 2470, 2471, 2472 and 2473 or their equivalents meet minimum documentation requirements for MCM services. (9) G9001 — Initial Assessment must be performed by a licensed maternity case manager as defined under (6)(a)(A-G) in this rule: (a) Services include: (A) Client assessment as outlined in the "Definitions" section of this rule; (B) Development of a CSP that addresses identified needs; (C) Making and assisting with referrals as needed to: (i) A prenatal care provider; (ii) A dental health provider; (D) Forwarding the Initial Assessment and the CSP to the prenatal care provider; (E) Communicating pertinent information to the prenatal care provider and others participating in the client's medical and social care; (b) Data sources relied upon may include: (A) Initial Assessment; (B) Client interviews; (C) Available records; (D) Contacts with collateral providers; (E) Other professionals; and (F) Other parties on behalf of the client; (c) The client's record must reflect the date and to whom the Initial Assessment was sent; (d) The Initial Assessment (G9001) is billable once per pregnancy per provider and must be performed before providing any other MCM services. Only a Home/Environmental Assessment (G9006) and a Case Management Home Visit (G9012) or Case Management Visit Outside the Home (G9011) may be performed and billed on the same day as an Initial Assessment. (10) G9002 — Case Management includes: (a) Face-to-face client contacts; (b) Implementation and monitoring of a CSP: (A) The client's records must include a CSP and written updates to the plan; (B) The CSP includes determining the client's strengths and needs, setting specific goals and utilizing appropriate resources in a cooperative effort between the client and the maternity case manager; (c) Care coordination as follows: (A) Contact with Department of Human Services (Department) case worker, if assigned; (B) Maintain contact with prenatal care provider to ensure service delivery, share information, and assist with coordination; (C) Contact with other community resources/agencies to address needs; (d) Linkage to client services indicated in the CSP: (A) Make linkages, provide information and assist the client in self-referral; (B) Provide linkage to labor and delivery services; (C) Provide linkage to family planning services as needed; (e) Ongoing nutritional evaluation with basic counseling and referrals to nutritional counseling, as indicated; (f) Utilization and documentation of the “5 A’s” brief intervention protocol for addressing tobacco use (US Public Health Service Clinical Practice Guideline for Treating Tobacco Use and Dependence, 2008). Routinely: (A) Ask all clients about smoking status; (B) Advise all smoking clients to quit; (C) Assess for readiness to try to quit; (D) Assist all those wanting to quit by referring them to the Quitline and/or other appropriate tobacco cessation counseling and provide motivational information for those not ready to quit; (E) Arrange follow-up for interventions; (g) Provide training and education on all mandatory topics - Refer to Table 130-0595-2 in this rule; (h) Provide client advocacy as necessary to facilitate access to benefits or services; (i) Assist client in achieving the goals in the CSP; (j) G9002 is billable when three months or more of services were provided. Services must be initiated during the prenatal period and carried through the date of delivery; (k) G9002 is billable once per pregnancy. (11) G9005 — High Risk Case Management: (a) Enhanced level of services that are more intensive and are provided in addition to G9002; (b) A client can be identified as high risk at any time when case management services are provided, therefore G9005 can be billed after 3 months of case management services. (c) G9005 is billable only once per pregnancy per provider. (d) G9002 can not be billed in addition to G9005. (12) S9470 — Nutritional counseling: (a) Is available for clients who have at least one of the following conditions: (A) Chronic disease such as diabetes or renal disease; (B) Hematocrit (Hct) less than 34 or hemoglobin (Hb) less than 11 during the first trimester, or Hct less than 32 or Hb less than 10 during the second or third trimester; (C) Pre-gravida weight under 100 pounds or over 200 pounds; (D) Pregnancy weight gain outside the appropriate Women, Infants and Children (WIC) guidelines; (E) Eating disorder; (F) Gestational diabetes; (G) Hyperemesis; (H) Pregnancy induced hypertension (pre-eclampsia); or (I) Other identified conditions; (b) Documentation must include all of the following: (A) Nutritional assessment; (B) Nutritional care plan; (C) Regular client follow-up; (c) Can be billed in addition to other MCM services; (d) S9470 is billable only once per pregnancy. (13) G9006 — Home/Environmental Assessment: (a) Includes an assessment of the health and safety of the client's living conditions with training and education of all topics as indicated in Table 130-0595-1 in this rule; (b) G9006 may be billed only once per pregnancy, except an additional Home/Environmental Assessments may be billed with documentation of problems which necessitate follow-up assessments or when a client moves. Documentation must be submitted with the claim to support the additional Home/Environment Assessment. (14) G9011 — Case Management Visit Outside the Home: (a) A face-to-face encounter between a maternity case manager and the client in a place other than the home which meets all requirements of a Case Management Home Visit (G9012) or a telephone encounter when a face-to-face Case Management Visit is not possible or practical; (b) G9011 is billable in lieu of a Case Management Home Visit and counted towards the total number of Case Management Home Visits (see G9012 for limitations). (15) G9012 – Case Management Home Visit: (a) Each Case Management Home Visit must be performed in the client’s home and must include: (A) An evaluation and/or revision of objectives and activities addressed in the CSP: and (B) At least two training and education topics listed in Table 130-0595-2 in this rule; (b) Four Case Management Home Visits (G9012) may be billed per pregnancy. Case Management Visits Outside the Home (G9011) are included in this limitation; (c) Six additional Case Management Home Visits may be billed if the client is identified as high risk and services were provided for three months or longer; (d) These additional six visits may only be billed with or after High Risk Case Management (G9005) has been billed. Case Management Visits Outside the Home (G9011) are included in this limitation. (16) Table 130-0595-1 (17) Table 130-0595-2 [ED. NOTE: Tables & Forms referenced are available from the agency.]