OAR 410-125-1040: Accounting and Record Keeping

(1) All records for a given fiscal period must be kept for three years after the Medicare audit for that period has been finalized. (2) Each hospital is required to make its financial records available for auditing within the state of Oregon at a location specified by the provider. (3) All hospital records are subject to inspection and review by Division personnel and Department personnel during the period the records are required to be held. (4) All expenses must be documented in detail as a part of the record. All capital expenditures requiring approval under the Certificate of Need process, and not having such approval, will be disallowed. (5) Hospitals without a Medicare agreement must use the Hospital Administrative Services (HAS) system of reporting. (6) Record keeping and reporting must be based on date of service, not date of payment. Billings for patients determined by the Division to be eligible for Title XIX or Program 5 must be included as accruals, even those billings not yet paid.