OAR 409-025-0130: Data Submission Requirements

(1) Mandatory reporters shall submit data files as specified in the Data Submission Schedule. Voluntary reporters may consult with the Authority to submit healthcare claims data files on an alternative schedule. (2) Mandatory and voluntary reporters shall submit data files directly to the data vendor unless otherwise specified by the Authority. Each mandatory reporter is required to maintain an active user in the data vendor’s reporting portal to receive communications on deadlines and submit files and resolve validation issues in a timely manner. (3) Mandatory and voluntary reporters shall transmit data files using one of the following approved processes: (a) Secure file transfer protocol (SFTP) including separate strong encryption of data files prior to SFTP transmission; or (b) Any process incorporating strong encryption that is approved in writing by both the Authority and the data vendor.