OAR 409-021-0130: Requests to Obtain Copies of Public Use Health Data Files

(1) Any requestor who wishes to obtain copies of public use health data files maintained by the Office shall provide all of the following: (a) Form D-1 (Research Data Request). (b) Form D-2 (Data Order Form). (c) Form D-3 (Data Use Agreement). (d) Full payment of fees. (2) All requests for public use health data files require the written approval of the Research and Data Manager. (3) Upon approval and receipt of full payment of fees, one copy of the requested public use health data file will be provided to the requestor. (4) The Office shall respond to public use health data file requests within a reasonable period of time, except that the Office's response may be delayed so that critical operations and activities are not unduly disrupted. The Office shall notify the requestor in writing if an extensive delay is anticipated. (5) This rule shall not apply to health data that the Office routinely makes available for direct download from the Office's web site. (6) The public use files may not be used to identify any individual, including but not limited to patients, physicians, and other health care providers. The requestor may not use outside information to attempt to ascertain the identity of particular individuals who are the subject of public use files. [ED. NOTE: Forms referred are available from the agency.]