OAR 345-001-0050: Public Records Availability and Fees for Copying

(1) All public records of the Council that are retained by the Department of Energy are available for public inspection and copying at the Department during usual business hours, except for records that the Department has determined to be exempt or conditionally exempt from disclosure in accordance with ORS Chapter 192. Except as protected under ORS 357.875, any permanent record of the Council kept by the State Archivist can be inspected at the State Archive building, subject to applicable rules of the Secretary of State, Archives Division. (2) To inspect Council records a person shall submit to the Department a written request containing the following information: (a) Name, address, e-mail address and telephone number of the person requesting the record. (b) A specific description of the record requested. (3) After receiving a request to inspect a Council record, the Department shall notify the requesting person whether the record is stored on or off the premises of the Department or is kept by the State Archivist. (4) If the requested record is stored on the premises of the Department, the person who requested the record may inspect it on the premises without charge. (5) If the requested record is stored off the premises of the Department, the Department shall charge for the staff time necessary to make the record available for inspection on the premises of the Department. (6) A person who is receiving a copy of a public record or information from a public record shall pay for the Department’s actual cost for: (a) Staff time necessary to locate and handle the records, to delete material exempt from disclosure and to supervise the inspection by the requester; (b) Producing the copy or the information; and (c) Other supplies or services necessary to furnish the copy or information. (7) The person requesting copies of records shall pay the fees described in section (6) in advance, except that government agencies or parties in proceedings before the Council need not pay before delivery of the copies.