OAR 333-500-0060: Return of Hospital License and Hospital Closure

(1) If a hospital’s license is suspended, revoked, expires, or if a hospital decides to permanently close, the license certificate in the licensee’s possession shall be returned to the Oregon Health Authority (Authority) immediately. (2) If the hospital is voluntarily permanently closed, the hospital shall issue a multimedia press release within 24 hours, notifying the public of facility closure. Such notice shall include a procedure by which individuals may obtain their medical records. (3) A hospital shall notify the Authority of a hospital’s closure under section (2) of this rule at least 14 days prior to the closure and submit a plan for the storage and disposal of medical records. Medical records not claimed that are more than seven years old from the last date of discharge may be destroyed. Medical records not claimed that are less than seven years old from the last date of discharge shall be stored until they are more than seven years old from the last date of discharge. Medical records may be thinned to include only the admission/discharge sheet (face sheet), discharge summary, history and physical, operative report(s), pathology report(s), and X-ray report(s).