OAR 333-118-0170: Operating Controls and Procedures: Shipment Records

(1) Each licensee shall maintain for a period of three years after shipment, or until inspected by the Authority, a record of each shipment of licensed material not exempt under OAR 333-118-0052, showing, where applicable: (a) Identification of the packaging by model and serial number; (b) Verification that the packaging, as shipped, had no significant defects; (c) Volume and identification of coolant; (d) Type and quantity of licensed material in each package, and the total quantity of each shipment; (e) For each item of irradiated fissile material: (A) Identification by model number and serial number; (B) Irradiation and decay history to the extent appropriate to demonstrate that its nuclear and thermal characteristics comply with license conditions; and (C) Any abnormal or unusual condition relevant to radiation safety; (f) Date of the shipment; (g) For fissile packages and for Type B packages, any special controls exercised; (h) Name and address of the transferee; (i) Address to which the shipment was made; and (j) Results of the determinations required by OAR 333-118-0150 and by the conditions of the package approval. (2) The licensee shall make available to the Authority for inspection, upon reasonable notice, all records required within this rule. Records are only valid if stamped, initialed, or signed and dated by authorized personnel, or otherwise authenticated. (3) The licensee shall maintain sufficient written records to furnish evidence of the quality of packaging. The records to be maintained include results of the determinations required by OAR 333-118-0140; design, fabrication, and assembly records; results of reviews, inspections, tests, and audits; results of monitoring work performance and materials analyses; and results of maintenance, modification, and repair activities. Inspection, test, and audit records must identify the inspector or data recorder, the type of observation, the results, the acceptability, and the action taken in connection with any deficiencies noted. These records must be retained for three years after the life of the packaging to which they apply.