OAR 333-090-0130: Performance of Grantees, Record Keeping, Compliance Monitoring, and Reporting

(1) A grant program recipient must maintain financial and accounting records as identified in the grant agreement. (2) To ensure proper compliance and monitoring of grants, grant program recipients must: (a) Upon request, provide the Authority access to and copies of all electronic or hardcopy accounts, documents, audits, and records related to the grant. Access or copies must be provided in accordance with a reasonable deadline provided by the Authority in writing. (b) Cooperate fully in any project inspections or other monitoring actions taken by the Authority. (c) Retain and maintain accessibility of all grant records and data required by the grant agreement or as requested by the Authority, for a period of no less than five years. (3) Each grant program recipient must report to the Authority by June 30 of each year concerning the status and use of awarded funds in the manner described in the grant agreement. (4) The Authority shall monitor grant program recipients’ compliance with terms in the grant agreement and these rules. (5) Grant program recipients, except for Federally Recognized Tribes in Oregon, may be required to utilize restrictive covenants or other affordability protection measures to ensure the ongoing affordability of housing rehabilitated using Healthy Homes Grant Program funding, as described in the grant agreement.