OAR 333-012-0063: Record Keeping and Reporting

The Local Public Health Authority must: (1) Maintain records of all administrative matters delegated under ORS 446.425, 448.100 or 624.510, including a record of the hearing, the time, date, place and copies of the complaint, all intended actions, orders, and final disposition of the proceedings and retained for at least three years. (2) At a minimum, maintain records according to the Secretary of State, Archives Division rules, OAR chapter 166, of the following: (a) Inspection reports; (b) Complaints and their disposition; (c) Communicable disease or suspected foodborne illness investigations; (d) Public swimming pool accidents; (e) License applications and licenses issued; (f) Food service inspection scores; (g) Changes in public notice placards; (h) Food handler training materials; (i) Plan review records; (j) Records of all license denials, revocations, suspensions or other temporary closures; and (k) Failed to Comply notices posted or any other enforcement actions taken. (3) Provide to the Authority program information such as inspections conducted, workload indicators, fee schedules and violation summaries on request. (4) Respond to surveys conducted by the Authority. Program information and surveys must be submitted on forms or in a format as required by the Authority.