OAR 333-011-0240: Review and Filing of Delayed Registration of Live Birth

(1) The state registrar shall review the application for delayed registration of birth and documents in support of the application for authenticity, relevance and content required by OAR 333-011-0230. If the application cannot be approved as submitted, the applicant will be notified by correspondence or electronic mail of the deficiencies and provided an opportunity to submit additional documentation. (2) The state registrar shall review the delayed registration of live birth application and the documents submitted, and shall search to confirm there is no existing birth record for the proposed registrant in Oregon. If the state registrar finds no such records and finds that the documents submitted are adequate to establish that the proposed registrant was born in Oregon on the date specified, the state registrar or the state registrar's designated representative shall register the record and include on the record of delayed registration of live birth an abstract of the evidence supporting the delayed report of live birth. (3) If the application and evidence is accepted, the state registrar shall send the delayed report of live birth, including the abstract of evidence, to the applicant for notarized signature. (4) When the notarized delayed report of live birth with the applicant’s notarized signature is received, the state registrar shall create the delayed record of live birth. The record of live birth shall be marked ‘Delayed’ and shall include a description of each document submitted to support the facts shown on the delayed birth record. This description shall include: (a) The title or description of the document; (b) The name of the affiant, if the document is an affidavit of personal knowledge, or of the custodian, if the document is an original or certified copy of a record or a signed statement from the custodian; (c) The date of the original filing of the document being abstracted; and (d) The information regarding the birth facts contained in the document. (5) The state registrar shall return all original documents other than personal affidavits submitted in support of the application for delayed registration of live birth and received directly from the applicant to the applicant after review. A copy of the personal affidavit shall be provided to the applicant. Copies of documents and application will be maintained for delayed registrations of live birth that are accepted for registration.