OAR 330-270-0050: Funding application, funding award and agreement

(1) An eligible entity may apply for a grant by submitting a complete grant application. The application must meet requirements provided by applicable statutes, these rules and the applicable funding announcement. (2) The application must be submitted using a form specified by the Department and include at a minimum the following information: (a) Identification of applicant and partners: (A) The name of the applicant. (B) The name, address, email address and telephone number of the responsible party for the applicant. (C) The names and roles of any partners to the application. (b) The region or federally recognized Indian tribe in Oregon the entity is applying for. (c) A description of how the entity serves or represents: (A) An environmental justice community or communities within a region; or (B) Members of a federally recognized Indian tribe in Oregon. (d) A description of: (A) The entity’s capacity to administer any grant funds received. (B) The proposed financial offerings and heat pump installation requirements. (C) The proposed methods to prioritize financial assistance to the individuals and communities listed in OAR 330-270-0040(17). This should include a description of how individuals and communities that meet more than one prioritization category will be prioritized. (D) The upgrades eligible to receive financial assistance. (E) The estimated budget for administrative and marketing expenses. (e) Other information requested in the application. (3) The Department will evaluate all applications for funding to ensure the requirements in statute, rule, and in the funding announcement are met. In awarding grants, the Department shall give preference to eligible entities with: (a) Experience in administering state grant programs or programs similar to the Heat Pump Deployment Program. (b) Experience with community program development within a region or with members of a tribe (c) Connections to communities within a region or with members of a tribe. (4)(a) Eligible entities selected to be awarded a grant shall have 30 calendar days from the date on which the performance agreement is provided to the applicant to accept the performance agreement. An applicant’s failure to accept the performance agreement by the deadline may cause the rejection of the grant application. (b) If an eligible entity fails to enter into a performance agreement within 30 calendar days of the date on which the department provided the performance agreement to the entity, the department may select an alternative applicant. (5) The performance agreement must include the following terms and may also include additional terms: (a) The maximum amount of the grant and the entity to which funds will be disbursed. (b) The maximum duration of the performance agreement. (c) Record keeping, reporting, and compliance monitoring requirements as detailed in OAR 330-270-0060. (d) A provision allowing the performance agreement to be terminated for reasons stated in the agreement and subject to terms described in the agreement. (e) The grant payment schedule. (f) Provisions regarding repayment of unspent funds at checkpoints specified in the agreement and at the end of the of the agreement. Unspent funds that are repaid may be reallocated by the Department to one or more grantees based upon the funding allocation formula in OAR 330-270-0020(5). Calculation of reallocated funds using the formula will exclude those grantees who have repaid unspent funds.