OAR 291-200-0070: Specific Responsibilities

(1) The Department of Corrections, acting through the facility superintendent or designated Department of Corrections representative, shall: (a) Establish a communication process by which the prison advisory committee is informed of decisions and rationales concerning matters forwarded to the superintendent or designated Department of Corrections representative by the committee; (b) Attend all prison advisory committee meetings as an ex-officio member; (c) Inform the prison advisory committee of operational changes at the facility or within the department when disseminating such information does not compromise the safe, secure and orderly management and operation of facility or the department; (d) Keep minutes of prison advisory committee meetings and distribute copies to all prison advisory committee members and members of the Oregon Department of Corrections executive management team; (e) Publish notice of prison advisory committee meetings in accordance with the requirements of the public meetings law. In the event that a prison advisory committee complies with the public meetings law as a matter of policy only, the superintendent or designated Department of Corrections representative may refrain from publishing notice of a meeting when the superintendent or designated Department of Corrections representative determines that necessity or convenience so requires; (f) Provide necessary training and orientation to prison advisory committee members, including but not limited to the following subject areas: (A) Department of Corrections mission, vision and goals; (B) Department of Corrections administrative rules, policies and procedures; (C) Visitation, tours, and orientation to facilities operations and programs; (D) Lobbying restrictions; and the; (E) Department of Corrections Code of Ethics. (g) Approve reasonable prison advisory committee operating and training expenses, and provide for payment thereof within the limits of the Department of Corrections resources and consistent with the function and purposes of prison advisory committees; (h) Provide a site for prison advisory committee meetings, if necessary; (i) Establish a protocol for the prison advisory committee members to periodically tour and orient themselves to facility operations. (2) Prison advisory committees shall execute the duties and responsibilities set out in the model bylaws referenced in OAR 291-200-0050.