OAR 291-160-0090: Pre-Offer Conferences

(1) Purpose. DOC may hold pre-Offer conferences with prospective Offerors prior to Closing, to explain the procurement requirements, obtain information, or to conduct site inspections. (2) Required Attendance. DOC may require attendance at the pre-Offer conference as a condition for making an Offer. (3) Scheduled Ti me. If DOC holds a pre- Offer conference, it shall be held within a reasonable time after the Solicitation Document has been issued, but sufficiently before the Closing to allow Offerors to consider information provided at that conference. (4) Statements not Binding. Statements made by DOC’s representative at the pre-Offer conference do not change the Solicitation Document unless DOC confirms such statements with a Written Addendum to the Solicitation Document. (5) Agency A nnouncement. DOC will set forth notice of any pre- O ffer conference in the Solicitation Document .