OAR 291-131-0050: Administrative Review

(1) Correspondence and Publications: (a) Non-AIC Sender: (A) A non-AIC sender who has received a mail violation and publication violation notice or a mail confiscation notice for written or pictorial content may obtain an independent review of the rejection of mail by writing to the functional unit manager or designee and requesting an administrative review within 30 days of the date of the notice. The review request shall specify in writing the reason why the rejection should not be sustained and include the mail violation and publication violation notice or the mail confiscation notice. The rejected mail, if returned to the sender, must be submitted with the mail violation and publication violation notice or the mail confiscation notice along with the review request. (B) An intended adult in custody recipient who has received a mail violation and publication violation notice or a mail confiscation notice for written or pictorial content may obtain an independent review by writing to the functional unit manager or designee and requesting an administrative review within 30 days of the date of the notice. The review request shall specify type of violation (mail, publication, or confiscation), date of violation, and name and issue date of any involved publication. (b) Adult in Custody Sender: An adult in custody sender who has received a mail violation and publication violation notice or a mail confiscation notice for written or pictorial content may obtain an independent review with the same provisions as a non-AIC sender. The intended recipient shall not be eligible for an administrative review. (c) No administrative review shall be afforded if the rejection is based on the presence of an unauthorized attachment, substance, or enclosure on or with the mail, or if the rejection is based on any violation not related to the written or pictorial content. (2) Packages: No administrative review shall be available to the sender or intended adult in custody recipient of a package. (3) Administrative Review Process: (a) The functional unit manager shall appoint an official or employee, other than the employee who originally rejected the correspondence or publication, to conduct the administrative review. (b) The administrative review shall consist of an informal review of the original mail rejection decision and shall include a review of the mail violation and publication violation notice or the mail confiscation notice, the request for administrative review, and where necessary, the rejected mail, article, or material for compliance with department rules. No formal hearing shall be conducted. (c) The functional unit manager or designee shall permit the intended adult in custody recipient an opportunity to review the rejected mail for purposes of administrative review, unless such review may provide the adult in custody with information of a nature which is deemed to pose a threat or detriment to the security, good order , or discipline of the facility, or to encourage or instruct in criminal activity. (A) The intended adult in custody recipient shall specify in writing the reason why the rejection should not be sustained within five days after reviewing the rejected material, or within five days of receiving notice that the adult in custody was not allowed to review the rejected material for the reasons stated above. (B) If the adult in custody refuses to review the material, the administrative review will be considered dismissed. (d) The official or employee assigned to review the original mail rejection decision shall deliver a written recommended decision together with a copy of the mail violation and publication violation notice or the mail confiscation notice, the request for administrative review, and where necessary, the rejected mail, article, and material to the functional unit manager or designee for their review and approval. (e) The functional unit manager or designee shall review the recommended decision and either affirm, reverse, or otherwise modify the original mail rejection decision in writing. The administrative review shall be completed within 45 days after receipt of the request for administrative review. A copy of the functional unit manager or designee's decision shall be provided to the party who requested the administrative review.