OAR 291-123-0015: Procedures

(1) Personal Appearance: (a) A new identification photograph will be taken whenever an adult in custody's appearance substantially varies from the current photograph. (b) Fingernails will be neatly trimmed and clean and will not be of a length that presents a hazard to safety and security. When looking at the hand palm side up, the fingernails will not extend past the fingers and shouldn’t be visible from that view or otherwise. (c) Adults in custody will not tattoo themselves or others; pierce theirs or others' ears, noses, or other body parts. (2) Personal Hygiene: (a) Head and facial hair must be maintained daily in a clean and neat manner. (b) If a hair search needs to be conducted by staff, it may be necessary to require that the adult in custody unbraid, loosen, or cut the hair to complete the search. If an adult in custody’s hair must be cut it requires the review and approval of the Officer-in-Charge. (c) Adults in custody who work with machinery and whose hair length, in the judgment of staff, poses a safety or health problem must wear protective hair covering when performing their job assignment in conformance with OSHA guidelines. (d) Head and facial hair must be worn in a manner that does not draw undue attention or otherwise compromise internal order and discipline, institutional security, or the health and safety of the adult in custody, other adults in custody, and staff. Haircuts and styles that are associated with an unauthorized organization will not be permitted. (e) The only hair styling items permitted shall be those purchased through the commissary or issued by the supervisor of the Barber/Cosmetology Program. Hair styling items will only be used in the adult in custody's assigned cell/bunk housing area or the Barber/Cosmetology area. (f) Eyebrows will not be removed or their appearance altered in a manner that draws undue attention to an individual. (3) Showers: (a) Adults in custody will be afforded the opportunity to shower at least three times weekly unless security staff availability, space limitations, or safety considerations dictate otherwise as authorized by the functional unit manager. Facility standards may require more frequent showering for adults in custody on specific program or work assignments. Shower schedules and instructions for use will be posted at each institution. (A) Adults in custody shall maintain proper hygiene standards. Adults in custody who fail to maintain proper hygiene standards may be directed by staff to correct deficiencies in order to maintain a minimally acceptable level of personal hygiene and to protect the health and safety of the adult in custody, other adults in custody, and staff. (B) Adults in custody with medical conditions may require more or less frequent showering than the rest of the adult in custody population based upon documented medical need and directive or Behavioral Health Services need and directive. (b) Towels and shower caps will be worn only in the shower area or assigned cell/bunk area. (4) Personal Hygiene Supplies: (a) Toiletry items for showering and other personal hygiene requirements will be issued to each adult in custody. (b) Adults in custody will be permitted to possess personal hygiene items authorized for purchase from the commissary or from another approved source. (c) Information regarding provision of supplies will be provided to adults in custody at each institution. (5) Clothing: (a) Adults in custody will be issued DOC clothing that is properly fitted, durable, presentable, and suitable for the activity in which the adult in custody may be involved. (b) Adults in custody must be properly attired in a manner that does not draw undue attention or compromise internal order and discipline, institutional security, or the health and safety of the adult in custody, other adults in custody, and staff. (c) Adults in custody may be permitted to wear department-approved personally owned or other non-uniform civilian type clothing as approved by the functional unit manager. (d) Non-uniform clothing designated for release will be secured by the institution in the receiving and release area as determined by each facility. (e) Any clothing that is associated with an unauthorized organization will not be permitted. (f) All clothing must be worn in a manner for which it was designed. (g) Clothing will not be altered unless authorized by the functional unit manager/designee. (h) Adults in custody shall ensure their clothing is in good repair and neat appearance. (i) Information regarding issue, exchange, repairs, and proper wearing will be provided to Adults in custody at each institution. (6) Sanitation: (a) Each adult in custody is responsible for maintaining an acceptable level of sanitation of his/her living area and be prepared for scheduled sanitation inspections. (b) Any condition conducive to harboring or breeding insects, rodents, or other vermin will be referred immediately to the physical plant for immediate corrective action. Licensed pest control professionals will be used when necessary to clean or fumigate the facility. (c) Liquid and solid wastes will be collected, stored, and disposed of in a manner that will avoid nuisance and hazards and protect the health and safety of adults in custody and staff. (d) Provisions will be made for, at least, weekly exchange of linen. A cleaning schedule for linen and bedding will be published in adult in custody newsletters as appropriate. Each facility will ensure the issue of bedding and linen is sufficient to provide comfort under existing temperature conditions. (e) A cleaning or exchange schedule for linens will be established for each institution. (f) All areas will be inspected daily by those responsible to ensure that the work performed is consistent, proper and thorough, and the equipment and supplies are not wasted.