OAR 291-070-0130: Retention and Destruction of Adult in Custody and Adult on Supervision Records

(1) The State Archivist, who authorizes retention or disposition of public records to Oregon government agencies in the form of records retention schedules, provided a Special Schedule for the retention or disposition of adult in custody or adult on supervision working files. (2) Centralized control over retention and disposition of all records will be in accordance with state statutes and applicable schedules. (3) At the time of closure of community corrections working files, the closing summary and other required documents will be sent to Offender Information and Sentence Computation (OISC) for archiving in accordance with the State Office Operations Network approved protocol. Community corrections offices will retain working file documents in accordance with the State Archivist schedule. (4) Medical, dental, and mental health treatment files on adults in the custody of the Department of Corrections will be maintained in accordance with the department’s rules on Health Services (OAR 291-124-0075).