OAR 291-070-0120: Access to Files

(1) Only Department of Corrections employees or contractors, and representatives of criminal justice agencies may be authorized access to adult in custody and adult on supervision files. Department of Corrections employees shall request access to adult in custody or adult on supervision files for business purposes only directly related to the employee's current position duties and responsibilities. (2) An example of acceptable access would include an employee reviewing an adult in custody or adult on supervision file because the adult in custody or adult on supervision is in the employee's housing unit or on the employee's caseload. (3) An example of unacceptable access would include an employee reviewing the file on their neighbor for personal purposes. (4) The Records Office is a restricted area; only individuals authorized by the Offender Information and Sentence Computation Administrator or institution functional unit manager shall enter the Records Office. (5) In emergency situations, the institution functional unit manager or designee may designate an employee to enter the Records Office and remove working files. (6) A list of these authorized individuals may be posted in the Records Office.