OAR 291-039-0010: Definitions

(1) Correction Information Systems (CIS): A computer system that has information about inmates in prison and offenders on probation, parole and post-prison supervision. (2) Communications Manager: The employee who is designated by the Director of the Department of Corrections to coordinate media relations and public inquiries concerning policy. (3) Criminal Justice Agency: An agency as defined in ORS 181.010(8). (4) Department of Corrections Facility: Any institution, facility or staff office, including the grounds, operated by the Department of Corrections. (5) Director: The Director of the Department of Corrections. (6) Employee: Any person employed full time, part time, or under temporary appointment by the Department of Corrections; any person employed under contractual arrangement to provide services to the Department; any person employed by private or public sector agencies who is serving under Department sanctioned special assignment to provide services or support to Department programs. (7) Functional Unit: Any organizational component within the Department of Corrections responsible for the delivery of services or coordination of program operations. (8) Functional Unit Manager: Any person within the Department of Corrections who reports to either the Director, assistant director, or administrator and has responsibility for the delivery of services or coordination of program operations. (9) Inmate: Any person under the supervision of the Department of Corrections who is not on parole, post prison supervision, or probation status. (10) News Release: An official statement or announcement relating to the Department of Corrections intended for distribution to the news media. (11) Offender: Any person under the supervision of local Community Corrections who is on parole, post prison supervision, or probation status. (12) Public Information: All Department of Corrections information that is not exempt from disclosure by statute. (13) Public Information Officer(s): One or more employees within a functional unit who coordinate the release of information for that unit consistent with Department policy and all laws governing release of public information and disclosure of public records. (14) Offender Public Information Screen: The screen accessed through CIS which details the following information about an inmate or offender: (a) Name and State Identification number (SID) of inmate/offender; (b) Date of birth; (c) Sentence(s) and beginning dates of sentences (past and present); (d) Offense(s) (past and present); (e) County of commitment (past and present); (f) Institution admission date or field admission date; (g) Location of incarceration or supervision; (h) Earliest release date; (i) Discharge date (past and present); and (j) Physical description; (k) Name of institution counselor or Community Corrections parole or probation officer. (15) Volunteer: An approved person who donates time, knowledge, skills, and effort to enhance the mission, activities and programs of the Department. Volunteers serve at the pleasure of the Department and are not considered employees.