OAR 291-006-0050: Discrimination Complaint and Discrimination Complaint Appeal Timelines

(1) Discrimination complaints must be received by the institution discrimination complaint coordinator within 14 calendar days from the date of the incident alleged in the discrimination complaint unless the adult in custody can satisfactorily demonstrate why the discrimination complaint could not be timely filed. Untimely discrimination complaints will be denied and returned to the adult in custody with a statement of the rule. (2) A discrimination complaint response by the functional unit manager or designee will be sent to the adult in custody within 70 calendar days from the date the discrimination complaint was accepted by the institution discrimination complaint coordinator, unless further review is necessary to fully respond to the adult in custody’s discrimination complaint. (3) Discrimination complaint appeals must be received by the institution discrimination complaint coordinator within 14 calendar days from the date the functional unit manager’s discrimination complaint response was sent to the adult in custody unless the adult in custody can satisfactorily demonstrate why the discrimination complaint appeal could not be timely filed. Untimely discrimination complaint appeals will be denied and returned to the adult in custody with a statement of the rule. (4) Discrimination complaint appeals will be responded to within 70 calendar days from the date the discrimination complaint appeal was accepted, unless further review is necessary to fully respond to the adult in custody’s discrimination complaint appeal. (5) If the deadline for submitting a discrimination complaint or discrimination complaint appeal falls on a weekend or legal holiday, that discrimination complaint or discrimination complaint appeal will be deemed timely if the discrimination complaint or discrimination complaint appeal form is timely dated by the adult in custody and the institution discrimination complaint coordinator receives the discrimination complaint or discrimination complaint appeal during the first business day following the weekend or legal holiday in which the deadline passed. (6) Discrimination complaints, discrimination complaint appeals, or responses to either may be consolidated by the department.