OAR 274-006-0004: Subject Individual

The Department may require a subject individual to complete a criminal records check pursuant to these rules because the person: (1)(a) Is applying for employment with the Department of Veterans’ Affairs in a position described in subsection (2) of this rule or is employed by the Department but is being transferred, promoted or demoted to a position described in subsection (2) of this rule; or (b) Provides goods or services or seeks to provide goods or services to or on behalf of the Department as a contractor, subcontractor, vendor or volunteer, or as an employee, member or agent of a contractor, subcontractor, vendor or volunteer; and (2) Is or will be working or providing services in a position in which the subject individual has: (a) Control over, or access to, information technology systems would allow the person to harm the information technology systems or the information contained in the systems; (b) Access to information that state or federal laws, rules or regulations prohibit disclosing or define as confidential; (c) Responsibility for payroll, billing, collections or other financial transactions or for purchasing or selling property; (d) Access to money, negotiable instruments or financial information of the Department; (e) Mailroom duties; (f) Responsibility for auditing the Department or other business entities doing business with the Department; (g) Personnel or human resources functions or access to personnel information; (h) Access to Social Security numbers, dates of birth or criminal background information of other persons; (i) Access to tax or financial information of the Department or persons employed by the Department; or (j) Access to tax or financial information collected by the Department about individuals or business entities.