OAR 259-009-0010: Personnel Affiliation Forms and Use of Legal Name

(1) When a fire service agency chooses to report a fire service professional’s utilization or employment by the fire service agency to DPSST, the fire service agency may submit either of the following affiliation forms: (a) A personnel/agency form; or (b) An application for personnel affiliation with subsequent certification form. (2) Fire service professionals must be at least 16 years of age to be recognized by DPSST as affiliated with an Oregon fire service agency. (3) Affiliated fire service agencies may notify DPSST by submitting a personnel/agency form when any of the following status changes occur: (a) A fire service professional resigns, retires, terminates employment, or is discharged or deceased; (b) A fire service professional is promoted to a fire chief position; (c) A new authorized signer is assigned; (d) A fire service professional is promoted to a training officer position; (e) A fire service professional who was affiliated using an application for personnel affiliation with subsequent certification form is no longer required to be certified in order to be utilized or employed by the fire service agency; or (f) A fire service professional is no longer assigned the duties of a fire chief, authorized signer or training officer. (4) Fire service professionals are not allowed to sign their own forms as the agency head or authorized signer. (5) DPSST requests that affiliation forms be submitted within 30 business days of a personnel action or status change. (6) DPSST may require that a fire service agency submit updated affiliation forms prior to approving any application or accreditation agreement. (7) DPSST requires use of the fire service professional’s legal name as the name of record for all DPSST purposes. All certifications issued to a fire service professional will display the legal name. When a fire service professional has a legal name change, the fire service agency must report the legal name change to the Department on a personnel/agency form within 30 business days of the name change.