OAR 259-008-0020: Personnel Actions, DPSST Numbers and Use of Legal Name

(1) Employers of public safety professionals must report personnel actions to the Department. The following personnel actions must be reported through a Department-approved submission process within 10 business days of an employment or utilization status change: (a) The hire or appointment of a public safety professional to one or more public safety disciplines; (b) Any separation from employment or utilization as a public safety professional; (c) The promotion or demotion of any public safety professional; (d) The start of a leave from a certifiable position that exceeds 90 days or a return from a leave that exceeds 90 days; (e) When a parole and probation officer becomes an armed parole and probation officer; or (f) Any of the following status changes impacting a multi-disciplined officer: (A) The addition of a discipline and the designation of a primary discipline; (B) A change in the designation of a primary discipline; or (C) When multi-discipline employment ends in one or more of the certifiable disciplines and the public safety officer continues certifiable employment in at least one discipline. (2) A DPSST number will be established for each public safety professional who is employed in a certifiable position or employed or utilized as a reserve officer. (3) A DPSST number may be established, at the discretion of the Department, when: (a) A federal officer, as defined by ORS 133.005, has completed the training provided by the Department in accordance with ORS 133.245; or (b) An individual’s employer has submitted a written request identifying a demonstrated law enforcement need for an employee to obtain a DPSST number and the Department has approved the request. (4) The Department requires use of the public safety professional’s legal name as the name of record for all Department purposes. All certifications issued to a public safety professional will display the legal name. When a public safety professional has a legal name change, the employer must report the legal name change to the Department through a Department-approved submission process within 10 business days of the name change.