OAR 167-060-0130: Financial Transparency Policy

(1) It is the policy of the Secretary of State to maintain full and timely transparency for all spending to ensure accountability and restore public trust in state government. (2) The Secretary of State’s office shall post financial transparency disclosures that are updated monthly. All disclosure reports shall be posted prominently online, publicly accessible, fully searchable, and include both payroll and non-payroll expenditures. (3) Financial transparency disclosures for each non-payroll expenditure shall list each expenditure along with the associated budget category, budget sub-category, vendor name, vendor city, vendor state, expenditure amount, payment date, invoice description, agency division, reference document number, and any other appropriate associated information, each listed separately by category. (4) Financial transparency disclosures for each payroll expenditure shall include the position number and separate amounts for each of the payments associated with that position in the following categories: monthly salary, overtime, holiday pay, standby duty pay, work out of class and lead pay, Public Employee Retirement System payments, Public Employee Retirement System pension obligation bond payment, health insurance, dental insurance, life insurance, Social Security and Medicare taxes, Public Employees’ Benefit Board fees, the Workers Benefit Fund assessment, the Employee Relations Board assessment, any other appropriate payroll expense, each listed separately by category. (5) The Secretary of State’s office shall maintain online financial transparency disclosures with information from all payroll and non-payroll expenditures for at least as long as the established retention schedule for financial records. (6) Disclosure reports should be posted in open-source, machine-readable data formats, and data should contain unique identifiers to enable integration and comparison with other data sets.