OAR 165-020-0055: Definition of Terms

(1) "Adjustment Cost." A value which occurs when the voter registration of a district which did not have an excess credit is multiplied by the adjustment cost per elector. (2) "Adjustment Cost Per Elector." A unit charge derived by dividing the total excess credit by the adjustment registration. (3) "Adjustment Registration." The total aggregate registration minus the registration of those districts which have an excess credit. (4) "Aggregate Registration." The total number of district offices plus the total number of district measures multiplied by the number of active electors in the district. (5) "Allocated Cost." The total of all costs on the "Allocated Cost Worksheet for Vote By Mail Elections (SEL 952 VBM) incurred by the county election officer for a given election. (6) "Allocated Cost Per Elector." A unit charge determined by dividing the allocated cost by the aggregate registration. (7) "Amortization." The allocation of a cost of an asset over its estimated economic life: (a) "Estimated Economic Life." The period of time over which the asset will be used. This period of time cannot be longer than the estimated physical life of the asset; (b) "Hardware." The physical equipment used in an information system; (c) "Software or Program." The detailed instructions which direct the hardware functions of an information system; (d) "Hardware Maintenance Agreement." An annual expenditure for the repair or preventative maintenance of the hardware portion of an information system; (e) "Software License or Royalty." An expenditure for the licensed use of an information system's software. (8) "Chargeable Cost." A charge directly associated with and incurred by the county election officer to conduct a given election. Chargeable costs include each district office and district measure’s apportioned costs and dedicated expenditures. Chargeable costs apply only to those district offices and district measures qualified to appear on the ballot. Costs associated with a county's voters' pamphlet shall be considered chargeable costs for local elections. (9) "Apportioned Cost." A value which occurs when the aggregate registration for each district office and district measure is multiplied by the allocated cost per elector. (10) "Dedicated Expenditure" Any charge associated with and incurred by the county election officer to conduct a given election but specific to one electoral district and not to be shared or apportioned to any other electoral district; such as notice of ballot title. (11) "Election Cost." The billing cost for a district election. A value derived by subtracting the adjustment cost from the value in the total chargeable costs minus total revenue column for each district on the "Local Elections Billing Worksheet" (SEL 953). (12) "District." A state, county, city, special district, or other municipal corporation for which the county election officer is required to hold an election. (13) "Excess Credit." A value which occurs when the total revenue from a district exceeds the total cost for that district election. (14) "Revenue." The deposits placed on account with the county election officer as provided in ORS 198.775, 261.210, and 607.025 and revenues received from submission of candidate statements and arguments for publication of the county voters' pamphlet. (15) “Office.” Any elected office qualified for the ballot. (16) “Measure.” A proposed law, an Act or part of an Act of the Legislative Assembly, a revision of or amendment to the Oregon Constitution, local, special or municipal legislation or a proposition or question submitted to the people for their approval or rejection at an election. (17) “Total District Cost.” The total cost to a district for each office and measure filed on the ballot. [ED. NOTE: Forms referenced are available from the agency.]