OAR 165-005-0065: Compiling and Reporting Registrations

(1) The Secretary of State shall provide to Voter Registration Agencies a print or electronic form to use to report the number of voter registration cards sent to the County Elections Official. (2) At least monthly, on the form or in the manner provided by the Secretary of State, each agency site shall report to the Secretary of State the number of voter registration cards sent to the county elections office since the last report. (3) County Elections Officials shall record the following voter registration information in the Oregon Centralized Voter Registration System (OCVR) allowing the Secretary of State to compile the information and report to the Election Assistance Commission: (a) The number of voters registered "active" and the number of voters registered "inactive" at the close of the previous general election; (b) The number of registrations cancelled between the two most recent federal general elections; (c) The number of confirmation notices mailed out between the two most recent federal general elections and the number of responses to these notices received during that same period; (d) The number of valid registrations for people not previously registered to vote in Oregon or who is currently cancelled (New); (e) The number of registration applications that update an existing registration including the residential address from one county to another (Update); and (f) The number of registration applications submitted by persons already registered to vote at the same address, under the same name, with the same personal information and the same political party (Duplicate). (4) New, updated or duplicate registrations shall be recorded in the following categories: (a) By mail all cards received from individuals that arrive by United States Postal Service; (b) By other means all cards received from individuals arriving in person or another method, other than by United States Postal Service; (c) From the Department of Transportation (DMV) — all cards received from DMV offices regardless of how the cards arrive; (d) From a #3 — agency all cards received from a #3 agency regardless of how the cards arrive. #3 agencies include Addictions and Mental Health Division, Children, Adults & Families Division; and the Office of Family Health Services — WIC; (e) From a #4 — agency all cards received from a #4 agency regardless of how the cards arrive. #4 agencies include the Commission for the Blind; Seniors & People with Disabilities; and the Office of Vocational Rehab Services; (f) From Armed Forces Recruitment offices — all cards received from Armed Forces offices regardless of how the cards arrive; (g) From all other designated voter registration agencies — all cards received from the Oregon University System, Secretary of State or other County Elections Office regardless of how the cards arrive; and (h) Received on a Federal Voting Assistance Program (FVAP) registration application regardless of how the cards arrive.