OAR 160-100-0360: Notary Public’s Responsibilities When Agreement Has Been Entered Into with Employer

A notary public who has entered into an agreement with his or her employer relating to the employer’s retention and disposal of the notary public’s notarial records following termination of employment pursuant to ORS 194.300 shall retain a written copy of the agreement which may be examined by the Secretary of State upon request. The agreement shall contain at least the following information: (1) Date agreement was entered into; (2) Names of parties to agreement; (3) Terms of agreement, including retention of records by the employer for a period not less than ten years after the date of the last act chronicled in the journal; (4) Signatures of all parties to agreement.