OAR 150-306-0140: Statewide Base Map System and the Oregon Land Information System Advisory Committee Role, Membership and Meetings

(1) The department is responsible to establish and deliver the Oregon Map (ORMAP) project pursuant to ORS 306.132 and 306.135. The ORMAP project creates an accessible statewide base map system to assist with and improve the administration of Oregon’s property tax system. (2) The role of the Oregon Land Information System (OLIS) Advisory Committee is to provide advice and support to the department in the development and implementation of ORMAP’s administrative and technical needs. The committee has the authority to submit recommendations to the department concerning ORMAP and related project proposals. The advice and support that the committee provides to the department includes, but is not limited to: (a) Assisting the department in developing the statewide goals and priorities for ORMAP. (b) Assisting and providing advice to the department in setting statewide mapping and Geographical Information System (GIS) standards for ORMAP. (c) Providing review of the Oregon Land Information System Fund and giving assistance in the development of fair and equitable fund distribution processes and policies for ORMAP projects. (d) Support by communicating ORMAP information and goals to citizens and interested groups within the state and local communities. (3) The Advisory Committee is composed of not more than 15 individuals appointed by the department’s director. Members of the committee include ORMAP stakeholders from private industry, and federal, state, or local government leaders with an interest in the success of the project. (a) Committee members serve at the pleasure of the director. Each Advisory Committee member serves a two-year term with an opportunity to continue for multiple terms. Committee member terms are staggered to allow for sufficient committee membership coverage; terms begin July 1 and end June 30. (b) In the event of a vacancy, the director appoints another member to serve the duration of the term. (c) Upon expiration of a term, a committee member may serve until the appointment of a successor. Members reaching the end of their two-year term may remain on the committee, if they request and receive approval from the director. (d) Advisory Committee members serve without compensation for travel or per diem. (4) The Advisory Committee meetings must adhere to the Oregon Public Meetings Laws, ORS 192.610–192.690. (a) The Advisory Committee meets at the request of the department to review ORMAP policies, proposals, funding, and practices. (b) A department employee designated by the director, presides as the Advisory Committee chair at all meetings. (c) Advisory Committee members and any other organization or person who expresses interest in Advisory Committee meetings will receive agendas and study notes prepared by the department’s ORMAP staff before the meeting date. (d) Advisory Committee members or other interested parties with additional agenda items must request an agenda revision from the ORMAP staff to add the item and receive meeting time in which to present the item. (e) Decisions are made by a consensus of the committee members. (5) After each funding cycle, the department will post project update information to the publicly-accessible ORMAP website.