OAR 137-090-0080: File Categories

All information to be retained in the criminal intelligence files must meet the stated guidelines for file definition and content. Information will only be retained in one of three file categories as set forth below: (1) Working File: (a) The working file is the receiving phase of newly acquired raw data. The CIU staff review the new materials for its acceptability to the CIU’s criminal intelligence system. (b) Retention Period: The retention period is thirty working days during which effort is made to determine the value of the raw data and its acceptability to the CIU’s criminal intelligence system. (2) Temporary File: (a) The temporary file includes individuals, groups, businesses, and organizations which have not been positively identified by one or more distinguishing characteristics, or whose criminal involvement is questionable; (b) Individuals, groups, and organizations are given temporary file status only in the following situations: (A) The subject is unidentifiable because there are no physical descriptors, identification numbers, or distinguishing characteristics available; and (B) The subject’s involvement in criminal or gang activities is questionable; and (C) The subject has a history of criminal or gang conduct, and the circumstances afford him an opportunity to again become active; and/or (D) The reliability of the information source and/or the validity of the information content cannot be determined at the time of receipt; and (E) The information appears to be significant and merits temporary storage. (c) Retention Period: The retention period is one year during which time effort is made to secure additional data verification. If the information still remains in the temporary file at the end of one year with no update information added, and no information is available, the information is purged and destroyed. (3) Permanent File: (a) This file includes individuals, groups, businesses, and organizations which have been positively identified by one or more distinguishing characteristics and criminal involvement; (b) Retention Period: The retention period is five years after which the information is evaluated for its file acceptability.