OAR 137-047-0620: Documentation of Award

(1) Basis of Award. After Award, the Contracting Agency shall make a record showing the basis for determining the successful Offeror part of the Contracting Agency's Procurement file. (2) Contents of Award Record. The Contracting Agency's record shall include: (a) For Bids: (A) Bids; (B) Completed Bid tabulation sheet; and (C) Written justification for any rejection of lower Bids. (b) For Proposals: (A) Proposals; (B) The completed evaluation of the Proposals; (C) Written justification for any rejection of higher scoring Proposals; and (D) If the Contracting Agency engaged in any of the methods of Contractor selection described in ORS 279B.060(6)(b) and OAR 137-047-0261, Written documentation of the content of any discussions, negotiations, best and final Offers, or any other procedures the Contracting Agency used to select a Proposer to which the Contracting Agency Awarded a Contract.