OAR 137-025-0475: Monte Carlo Event Records

A Monte Carlo event licensee shall maintain the following records or information on forms prescribed by the department, with regard to individual Monte Carlo events and retain the information for a period of three years: (1) In the case of a Class A licensee, the information relating to the sale of imitation money at each Monte Carlo event required by OAR 137-025-0450(3). In the case of a class B licensee, information sufficient to establish gross sales of imitation money at each Monte Carlo event. (2) All Monte Carlo expenses relating to the conduct of each Monte Carlo event; (3) A description of all Monte Carlo prizes offered in conjunction with each Monte Carlo event, and the retail value of each prize which is valued at $200 or more. In addition, the licensee shall maintain a record of the name and address or other contact information provided by the prize winner. A Monte Carlo licensee shall maintain copies of receipts from the vendor relating to the purchase of all noncash prizes awarded with a retail value of more than $500. For all other noncash prizes advertised as having a retail value of more than $500, the licensee shall maintain records identifying the prize, the donor or other source of the prize, and the basis for determining the prize's retail value; (4) Any contract with a licensed supplier of Monte Carlo event equipment and/or a licensed Monte Carlo event contractor; (5) Any contract for rental/use of premises for the event; and (6) Copies of IRS forms W-2G and 5754 to the extent such forms were required to be completed in connection with the awarding of a Monte Carlo prize.