OAR 137-025-0140: Bingo Reports

(1) Each Class C or D licensee shall file an annual report with the Department no later than 60 days after the end of its license year. The report shall be on a form prescribed by the Department. The report shall include the following information: (a) The total number of bingo sessions held during the license year; (b) The total bingo handle; (c) The total amount of cash prizes and the total cost to the licensee of all noncash prizes awarded; (d) The total expenses directly related to the operation of bingo, itemized by major categories of expenses; (e) The total expenses expressed as a percentage of the total of the bingo handle; and (f) The net income from bingo activities. (2) A Class B licensee shall file an annual report no later than 60 days after the end of the license year. The report shall be on a form prescribed by the Department. The report shall include the following information: (a) The total number of bingo sessions held during the license year; (b) The total bingo handle for the license year; (c) The total amount of cash prizes and the total cost to the licensee of all noncash prizes awarded; (d) The total expenses directly related to the operation of bingo itemized by major categories of expenses, including the following: (A) A listing of each employee connected with the management, promotion, conduct or operation of the bingo game along with the employee's duties, hours and compensation; (B) A statement describing the allocation method used in allocating common use expenses; and (C) A detailed listing of all other expenses. (e) The total expenses expressed as a percentage of the bingo handle; and (f) The total number of customers participating during the reporting period. (3) A Class A licensee shall file a quarterly report for each of the following periods of the year: January 1 through March 31; April 1 through June 30; July 1, through September 30; and October 1, through December 31. The reports shall be on a form prescribed by the Department. The reports shall be filed no later than 30 days after the end of the reporting period. A licensee need not file a report for a quarterly period if the license was issued during the last month of the quarterly reporting period. However, if the licensee elects not to file a report, any activities during that month shall be included in the next quarterly report. The report shall include the following information: (a) The total number of bingo sessions held during the quarter; (b) The total bingo handle for the quarter; (c) The total amount of cash prizes, and the total cost to the licensee of all noncash prizes awarded; (d) The total expenses directly related to the operation of bingo, itemized by major categories of expenses, including the following: (A) A listing of each employee connected with the management, promotion, conduct or operation of the bingo game along with the employee's duties, hours and compensation; (B) A statement describing the allocation method used in allocating common use expenses; and (C) A detailed listing of all other expenses. (e) The total expenses expressed as a percentage of the bingo handle; and (f) The total number of customers participating during the reporting period. (4) All bingo reports shall be signed by the bingo game manager and a responsible official of the organization who shall be a different person than the bingo game manager.