OAR 137-008-0010: Fees for Public Records and Publications

(1)(a) The Department of Justice may charge a fee reasonably calculated to reimburse the department for costs of providing and conveying copies of public records. The department shall charge 25¢ per page for the first 20 pages and 15¢ per page thereafter for black and white copies and 70¢ per page for the first 20 pages and 60¢ per page thereafter for color copies to recover the costs of photocopying and normal and reasonable staff time to locate, separate, photocopy and return document(s) to file and to prepare/mail public record(s) to requestors. If, for operational or other reasons, the Department uses the services of an outside facility or contractor to photocopy requested records, the department shall charge the actual costs incurred. (b) “Page” refers to the number of copies produced, either 8 1/2 x 11 or 8 1/2 x 14. Staff will not reduce the copy size or otherwise manipulate records in order to fit additional records on a page, unless staff concludes that it would be the most effective use of their time. Consistent with ORS 192.240, all copies will be double-sided. A double-sided copy consists of two pages. Because of the increased staff time involved in double-sided copying, there is no reduction in the per page fee. (c) “Normal and reasonable” staff time is 10 minutes or less per request. (2) Additional charges for staff time may be made when responding to record requests that require more than the “normal and reasonable” time for responding to routine record requests. Staff time shall be charged at the department’s hourly billing rate, by position, as follows: (a) Assistant Attorney General: $143/hr; (b) Alternative Dispute Resolution Coordinator: $93/hr; (c) Investigator: $108/hr; (d) Paralegal or Information Technology Staff: $79/hr; (e) Law Clerk: $39/hr; (f) General Clerical: $47/hr; (g) These charges are for staff time in excess of 10 minutes spent locating, compiling, sorting and reviewing records to prepare them for inspection, as well as all time required to segregate or redact exempt information or to supervise inspection of documents. The Department shall not charge for time spent by Assistant Attorneys General in determining the application of the provisions of ORS 192.410 to 192.505. (3) The Department shall notify a requestor of the estimated costs of making records available for inspection or providing copies of records to the requestor. If the estimated costs exceed $25, the Department shall provide written notice and shall not act further to respond to the request unless and until the requestor confirms that the requestor wants the Department to proceed with making the public records available. All estimated fees and charges must be paid before public records will be made available for inspection or copies provided. (4) The Department may charge a fee reasonably calculated to reimburse the department for costs of department publications, Oregon District Attorneys Association publications prepared by the Department and other Department materials intended for distribution. A listing of such available publications and materials shall be maintained by the Department librarian. The Department shall charge the following for its regular publications: (a) Attorney General’s Public Law Conference Papers: $65; (b) Attorney General’s Administrative Law Manual and Uniform and Model Rules of Procedure Under the APA: $65; (c) Attorney General’s Public Contracts Manual: $65; (d) Attorney General’s Public Records and Meetings Manual: $25; (e) Attorney General Opinions: (A) Bound Volumes; Volume 20 (1940-42) through Volume 49 (1997-2001) including 2-volume index: $921; (B) Future Bound Volumes: $70; (C) Slip Opinion Service (yearly): $60; (D) Letters of Advice Index, 1969–83: $20; (E) Letters of Advice Index, 1983–88: $40; (F) Letters of Advice Index, 1988–93: $40; (G) Future Letters of Advice Indices: $40. (f) Core Mediation Training Manual: $95.