OAR 125-155-0900: Management of State Vehicles

(1) The following sections apply only to state agencies as defined in and subject to ORS 283.305 through 283.395. (2) DAS must establish and enforce a minimum mileage standard for light fleet vehicles. (See Statewide Vehicle Management Policy.) (a) DAS must develop and use a method for calculating the minimum monthly mileage threshold per vehicle. The Fleet Management Advisory Council must review and approve the method proposed for use. (b) As directed by DAS, agencies must provide responses to an annual or biennial review of vehicle usage. Agencies will be advised of the format for the information and the method and timeframe for required responses, any of which may change for each review period. (c) As directed in the Statewide Vehicle Management Policy, agencies must submit in writing a request for exception for any light fleet vehicles that do not meet the minimum monthly mileage threshold. The Fleet Management Advisory Council must develop and approve exemption criteria, with the DAS Director providing final approval. (d) The DAS Director or designee approves exemption requests. Vehicles that do not meet the exemption criteria or are not approved for exemption are subject to reassignment or sale. (3) DAS must establish vehicle replacement criteria for light fleet vehicles in collaboration with the Fleet Management Advisory Council. The Council must review and approve any deviation from the established replacement criteria. The criteria set will be published in the Statewide Vehicle Management Policy, reflecting changes in optimal replacement standards due to emerging vehicle technologies and other relevant factors.