OAR 125-120-0150: Giving Notice of Intent to Lease

(1) When the geographic search area for siting office quarters for a significant lease has been established or when leasable properties have been identified, Division shall contact the community or communities which Division determines are likely to be affected by the requesting agency's proposed location. Agency and Division may also opt to give said notice to any lease siting situation at its discretion. Division will issue public notice at the agency’s request for any leasing action to: (a) The mayor and/or city manager; (b) The chair of the county commissioners; (c) The chair of the planning commission; (d) The local state representative; (e) The local state senator; (f) Affected local business associations, as identified and determined by Division; and (g) Affected local neighborhood associations, as identified and determined by Division. (2) A reasonable response period for notified parties will be specified in the notification letter. (3) The Division and the requesting agency shall attempt to address the concerns of notified parties. The Division may hold a public meeting when it is considered necessary to address such concerns. For any controversial cases, the Administrator shall make the final determination as to whether or not to proceed with the proposed geographic siting location. (4) The notification requirement under subsection (1) above is waived in the following cases: (a) Emergency need; (b) Lease renewals with no significant change in the use or amount of space; (c) Interagency rental agreements for established state facilities housing agencies with similar state functions; (d) Leases with other political subdivisions; or (e) Storage space or other non-office space.