OAR 123-005-0030: Payment for Inspection and Copies of Public Records

(1) Except as waived in section (2) of this rule, a person who is receiving a copy of a public record or information from a public record shall pay the Department’s actual cost for: (a) Staff time necessary to identify, locate, summarize or compile the record as requested; (b) Attorney fees, staff time and so forth associated with the screening of materials or blocking out of text that is exempt from disclosure; (c) Supervision of on-site inspection of the public record by the requester; (d) Customary fee per page for reproduction, handling and assembling of copies to be provided; and (e) Postage or similar expenses and special supplies or services necessary to furnish the copy or information. (2) The Director may reduce or waive the payment or charges in section (1) of this rule, if the Director determines that the reduction or waiver will aid in the effective administration of Department operations or is in the public interest because making the record available substantially benefits the general public. (3) The Department shall as necessary establish a schedule of costs and charges for purposes of this division of administrative rules, which shall apply to all concurrent public records requests. (4) The requester shall pay all fees for access to a public record in advance, based on estimates by the Department, unless the Director approves late payment.